Tipizatele financiar contabile sunt obligatorii dupa data de 1 ianuarie 2007, fiind optionala doar modalitatea de achizitie a acestor tipizate contabile. Intre variantele printarii in regim propriu si tiparirea tipizatelor externalizat este recomandata varianta tiparirii externalizate. De ce tipizate personalizate? Regasiti in continuare o lista cu argumente ce reflecta utilitatea si avantajele acestora:

-Tipizatele personalizate color au un pret semnificativ mai mic decat tipizatele printate color in regim propriu.

-Tipizatele contabile fiind folosite in activitatea zilnica de vanzare, reprezinta un mijloc de comunicare directa.

-Facturile personalizate, avizele de marfa personalizate, chitantele personalizate sunt mai mult decat un simplu formular contabil, devenind un mijloc de marketing adresat unui grup tinta important, cel al clientilor existenti.

-Prin intermediul tipizatelor personalizate tiparite color se poate face cunoscuta ofera completa a companiei, prin tiparirea acesteia pe verso-ul tipizatelor. Astfel clientii existenti pot fi determinati sa revina cu noi comenzi sau sa solicite produse/servicii noi. Tiparirea pe verso a tipizatelor personalizate a acestor informatii nu afecteaza pretul.

Tipizate tiparite / personalizate - avantaje

- Tiparirea externalizata a tipizatelor aduce eficentizari importante ale costurilor, prin printarea pe verso a informatiilor ce in mod normal ar fi trebuit sa fie tiparite separat (ex: conditii contractuale, certificate de garantie, declaratie de conformitate, etc.). Prin tiparirea tipizatelor se obtin avantaje in ceea ce priveste timpul alocat si reducerea numarului de formulare emise, ce in final reprezinta reduceri indirecte de costuri;

- Personalizarea tipizatelor poate elimina riscurile interne si riscurile externe de falsificare prin securizarea acestora. Se evita astfel, ca in situatia in care tipizatele financiar contabile sunt editate de catre angajai ai companiei sa apara serii duble sau alte neconformiati datorate erorii sau intentiei umane. Prin folosirea hartiei autocopiative cu elemente de securizare, falsificarea devine foarte dificila. Ca exemplu putem avea in vedere situatia chitantelor. Daca chitantele sunt printate in regie proprie operatorul poate oricand sa incaseze anumite sume de bani pe care sa nu le declare. Practic va genera o noua chitanta cu aceeasi serie si frauda va fi greu de sesizat;

- Tipizatele tiparite asigura pe langa avantajul unui cost mai mic fata de printarea in regim propriu (hartia, uzura imprimantelor si service-ul, tonerul si alte consumabile, timpii, etc. sunt costuri mai mari decat pretul tipizatelor tiparite), avantajul unui aspect vizual placut. Tipizatele in modul continuu pentru imprimante matriciale (facturi, avize, chitante, etc.) vor avea un aspect mai ingrijit prin respectarea standardelor specifice, precum "pasul" de 9 puncte caracteristic imprimantei matriciale. Spatiul pentu fiecare rubrica va fi optimizat si se va anticipa volumul informatiilor. Dimensiunea si forma textului vor fi unice pentru un aspect grafic unitar si placut. Toate serviciile de creatie, machetare grafica si DTP sunt oferite gratuit, astfel incat sa fie obtinute tipizate personalizate dupa criteriile impuse de un marketing de succes;

- Obtinerea facila a tipizatelor personalizate, prin tiparirea si livrarea acestora in timp util la sediu, contavaloarea tipizatelor putand fi achitata si la termen;

- Externalizarea responsabilitatii catre furnizorul de tipizate tiparite, in situatia in care apar neconformitati sau alte erori gen serii duble, culori corporate alterate, etc.

- Consultanta gratuita privind legislatia in vigoare si metodologiile de aplicare;

- Externalizarea integrala a responsabilitatii catre furnizorul de tipizate, in cazul in care apar neconformitati sau alte erori (gen serii duble, alterarea culorilor siglei sau culorilor de corporate, etc.);

- Consultanta gratuita privind legislatia in vigoare si metodologiile de aplicare.

Ca exemplu, precizam normele privind regimul de inseriere si numerotare a facturilor, chitantelor, avizelor de insotire a marfii, monetarelor, bonurilor de marcaj, etc.

a. Persoanele responsabile pentru organizarea si conducerea contabilitatii trebuie sa desemneze prin decizie interna scrisa (descarca formular), o persoana sau mai multe, dupa caz, care sa aiba atributii privind alocarea, gestionarea seriilor si numerelor pentru toate tipizatele emise.

b. Facturile vor avea un numar de ordine secvential stabilit de companie, astfel incat sa asigure necesarul anual. In fiecare an se stabileste numarul de la care se va emite prima factura (se poate incepe in fiecare an de la 0 sau se poate continua de la ultima serie tiparita). In alocarea seriilor si numerelor, se va tine cont de structura organizatorica, respectiv sucursale, filiale, puncte de lucru.

c. Ca situatie concreta, pentru compania S.C. GLOBAL PRIN BDV S.R.L. tinandu-se cont de cele precizate mai sus, va fi: seria facturii va  B GP F nr. 000001 (B - de la Bucuresti, GP - serie interna aleasa reprezentand initialele Global Print si F - de la factura)

  Pot fi comandate tipizate din variate domenii de activitate:

- financiar contabil (facturi, avize de insotire a marfii, chitante, monetare, etc.);

- turistic (fise de anunare a sosirii - oferta speciala, non de marcaj/consum, nota de plata, etc.);

- medical (fise de consultatii, retee, registre, adeverinte, bilete de internare, certificate sanitar-veterinare de transport, imprimate sanitar-veterinare, etc.);

- orice alte tipizate interne.

Elemente securizare

Elemente securizare tipizate

Elementele de securizare pot fi tiparite pe orice tipizat. Tipizatele trebuie sa fie securizate, pentru a elimina riscul falsificarii.

Se recomanda ca orice tipizat tiparit fie pe tipar offset sau print digital sa aiba inclus un element de securizare. Se recomanda securizarea urmatoarelor tipizate tiparite: facturi, chitante, avize, adeverinte medicale.

Tipizatele pot fi securizate prin diferite metode, personalizare print digital sau tiparire offset, oferind astfel tipizatelor ce contin elemente de securizare un grad mare de siguranta.

Elemente Secuizare Disponibile

GUILLOCHE - Desen grafic special, care nu poate fi reprodus prin nici un sistem de copiere, - Acest element poate fi tiparit cu cerneala speciala, fluorescenta sau vizibila in spectru UV, - Aceste guilloche sunt dispuse vizibil pentru a putea fi verificate usor.

MICROTEXT - Tipar special, care nu poate fi reprodus prin copiere datorita dimensiunilor foarte mici ale textului, - Nu este vizibil cu ochiul liber, este "ascuns" si are rolul de a identifica un act original.

COD DE IDENTIFICARE - Element de securizare tip alfanumeric, - Este dispus vizibil, pentru identificarea imediata a autenticitatii formularului.

INSERIERE UNICA - Sistem de verificare in timp real a datelor de inseriere in momentul lansarii comenzii, - Prin acesta facilitate se evita intocmirea si depunerea de acte justificative suplimentare cerute de lege.

PERSONALIZARE GRAFICA - Posibilitatea introducerii de elemente grafice si informatii comerciale proprii, - Poate fi pozitionata pentru a respecta identitatea corporate.

SEMNATURA INVIZIBILA - Introducere de text sau elemente grafice tiparite cu cerneala invizibila, - Elementele de siguranta devin vizibile prin expunere la o sursa de caldura.

SEMNATURA FLUORESCENTA - Introducerea de text sau elemente grafice tiparite cu cerneala fluorescenta, - Elementele de siguranta devin vizibile prin expunere in spectrul UV. 

SEMNATURA ASCUNSA - Introducerea de microtext in zone prestabilite, - Textul nu este vizibil cu ochiul liber.

HOLOGRAMA - Personalizare cu timbru hologramat, - Desenul hologramat este unic.

Toate elementele de securizare a tipizatelor, precizate anterior, se pot aplica pe orice formular tipizat, fiecare element de securizare aduce un plus de siguranta pentru tipizate tiparite.

De ce tipizate personalizate? Pentru ca au elemente de securizare!

Importanta securizarii tipizatelor:

Prin securizarea tipizatelor cu diverse elemente de securizare, sunt evitate riscurile de falsificare si implicit riscurile de aparitie a fraudelor interne sau externe. In special chitantele trebuie tratate in mod special, datorita posibilitatii de insusire a sumelor de bani incasate. Practic pentru chitante securizarea ar trebui sa fie o cerinta obligatorie. Pentru mai multe argumente in favoarea securizarii tipizatelor vizitati "tipizate contabile".

Elemente securizare - avantaje

Securizarea tipizatelor cu diverse elemente de securizare asigura avantaje precum:

- tipizatele securizate vor fi mai sigure, fiind mult mai greu de falsificat;

- tipizatele securizate pot fi un bun mijloc de marketing;

- se pot folosi mai multe elemente de securizare pentru acelasi tipizat, eficienta acestora fiind astfel crescuta;

- prin utilizarea elementelor de securizate, fiind cunoscute doar de emitent, veti avea posibilitatea sa diferentiati un tipizat reprodus de tipizatul autentic.

Legislatie

Printed forms / Personalized forms - regulations

Financial accounting forms are mandatory after January 1, 2007, only the modality of acquiring these accounting forms being optional. Between the variants of printing in own regime and the printing of forms externalized is recommended the version of the outsourced printing. Why personalized forms? Find out in continuation a list of arguments that reflect their usefulness and benefits:

- Personalized color forms have a significantly lower price than color printed forms in own regime.

- Accounting forms being used in daily sales activity, are a means of direct communication.

- Personalized invoices, personalized waybills, personalized receipts are more than just an accounting form, becoming a marketing tool addressed to an important target group, that of existing customers.

- Through the personalized forms color printed you can make known the full company offer by printing it on the back of the forms. That way, existing customers can be determined to come back with new orders or to request new products / services. Printing on the back of the personalized forms of this information does not affect the price.

Printed forms / personalized - benefits

- Outsourced printing of the forms brings important cost efficiencies by printing on the back of the information that would normally have to be printed separately (ex: contract conditions, warranty certificates, declaration of conformity, etc.). By printing the forms, advantages are obtained in terms of time spent and reduced number of issued forms, which ultimately represent indirect cost reductions;

- Personalization of the forms can eliminate internal risks and external falsification risks by securing them. This avoids the fact that in the case when the financial accounting forms are being edited by the employees of the company, double series arise or other nonconformities due to the human error or intent. By using carbonless paper with security elements, falsification becomes very difficult. As an example, we can consider the receipt situation. If the receipts are printed in own regime, the operator can always collect certain amounts of money that they do not declare.

- Printed forms ensure, besides a lower cost compared to printing own regime (paper, printer wear and service, toner and other consumables, time, etc. are higher costs than the price of the printed forms), the advantage of a pleasant visual appearance. Continuous mode forms for matrix printers (invoices, waybills, receipts, etc.) will have a more clean look by respecting specific standards, such as the 9 points "step" characteristic of the matrix printer. The space for each column will be optimized and the amount of information will be anticipated. The size and shape of the text will be unique for a unitary and pleasant graphic appearance. All creative, graphic layout and DTP services are provided free of charge, so that personalized forms can be obtained according to the criterions imposed by a successful marketing;

- Easily getting the personalized forms, by printing and delivering them in time at the headquarters, the equivalent of the forms can be paid on time;

- Outsourcing the responsability to the printed forms provider, in the situation that nonconformities or other errors like double series, altered corporate colors, etc appear.

- Free consulting on the legislation in force and the application methodologies;

- Full outsourcing of the responsability to the forms provider in the case of nonconformities or other errors (such as double series, altered logo colors or corporate colors, etc.);

- Free consultation on the legislation in force and the application methodologies;

As an example, we mention the rules regarding insertion and numbering regime of invoices, receipts, waybills, monetary, mark receipt etc.

a. The persons responsible for organizing and managing the accounting must designate, by internal written decision (download form), one or more persons, as the case may be, having attributions regarding allocation, management of series and numbers for all forms issued.

b. Invoices will have a sequential order number set by the company so as to ensure the annual necessary. Each year, the number from which the first invoice will be issued (can begin each year from 0 or may continue from the last printed series) is established. In the allocation of series and numbers, shall be taken account of the organizational structure, respectively branches, subsidiaries, work points.

c. As a concrete situation, for the S.C. GLOBAL PRINT BDV S.R.L. company taking into account the above mentioned, will be: invoice series B GP I no. 000001 (B - from Bucharest, GP - the internal series chosen representing the Global Print initials and I - from the invoice)

Forms can be ordered from various business areas:

- financial accounting (invoices, waybills, receipts, monetary, etc.);

- tourism (arrival announcement sheets - special offer, mark / consumption receipt, payment note, etc.);

- medical (consultation sheets, prescriptions, registers, certificates, admission tickets, transport sanitary-veterinary certificates, sanitary-veterinary prints, etc.);

- any other internal forms.

Security elements

Security elements forms

Security elements can be printed on any form. Forms must be secured to eliminate the risk of falsification.

It is recommended that any printed form on either offset or digital print to have included a securing element. It is recommended to secure the following printed forms: invoices, receipts, waybills, medical certificates.

Forms can be secured through various methods, digital or offset printing personalization, providing that way to the forms that contain security elements a high level of safety.

Secure Available Elements

GUILLOCHE - Special graphic drawing that can not be reproduced through any copying system - This element can be printed with special, fluorescent or visible in the UV spectrum ink. - These guilloche are visibly arranged to be easily checked.

MICROTEXT - Special printing that can not be reproduced by copying due to the very small dimensions of the text, - Not visible to the naked eye, it is "hidden" and has the role of identifying an original act.

IDENTIFICATION CODE - Alphanumeric security element, - It is Visible for immediate identification of the form's authenticity.

UNIQUE SERIES MARKING - Verification system in real time of the series marking data at the time of placing the order, - Through this facility it is avoided the preparation and submission of additional supporting documents required by law.

GRAPHIC PERSONALIZATION - Possibility of introducing graphic elements and own commercial information, - Can be positioned to respect corporate identity.

INVISIBLE SIGNATURE - Insertion of text or graphic elements printed with invisible ink, - Safety elements become visible by exposure to a heat source.

FLUORESCENT SIGNATURE - Insertion of text or graphic elements printed with fluorescent ink, - Safety elements become visible by exposure to the UV spectrum.

HIDDEN SIGNATURE - Entering microtext in pre-established zones, - Text is not visible to the naked eye.

HOLOGRAM - Personalization with hologram stamp, - Hologram drawing is unique.

All the security elements of the forms mentioned above can be applied to any standard form, each security element brings added safety to the printed forms.

Why personalized forms? Because they have security elements!

The importance of forms security:

By securing the forms with various security elements, the risks of falsification and implicitly the risks of internal or external fraud occurring are avoided. In particular, the receipts must be treated specifically because of the possibility of appropriation of the amounts of money collected. Practically for receipts security should be a mandatory requirement. For more arguments in favor of forms security, visit "accounting forms".

Security elements - benefits

Securing forms with various security elements provides benefits such as:

- Secure forms will be safer, being much harder to falsificate;

- Secure forms can be a good means of marketing;

- More security elements can be used for the same form, so their efficiency is increased;

- By using the secured elements, being known only by the issuer, you will be able to differentiate between a reproduced form and the authentic form.

Legislation

Order no. 3512/2008 issued by the Ministry of Economy and Finance (MEF) regarding financial-accounting documents, published in the Official Gazette, Part I, no. 870, from November 27, 2008, entered into force on January 1, 2009 (download the document).

Order no.2226 / 2006 issued by the Ministry of Public Finance entered into force on 30.12.2006 regarding the use of financial-accounting forms by the persons stipulated in art.1 of the Accounting Law no. 82/1991, republished (download the document).

 

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